Janitorial Virtual Assistants Who Help You Win Bids and Keep Contracts
Commercial cleaning is won on bids and kept on follow-through. A missed property manager request or an uncovered night shift can cost you a building. A Go Hire Virtual commercial cleaning VA runs the paperwork and the follow-up, so you can focus on winning the next contract. From $12/hr with no long-term contracts.
Book a Free 15-Min Task AuditSee PricingWhat Is a Commercial Cleaning Virtual Assistant?
A commercial cleaning virtual assistant is a remote, trained assistant for janitorial and commercial cleaning companies who manages bid requests and RFPs, schedules site walks, coordinates night crews, tracks quality inspections and client requests, handles certificates of insurance and vendor paperwork, and runs monthly contract billing. Go Hire Virtual commercial cleaning VAs start at $12/hr.
- Cost$12–$14/hr, no recruiting fees
- Top tasksBid & RFP management, Client account management, Crew scheduling
- Time to startAbout 1 week after a free task audit
- SavingsAbout $13,000/yr vs. an in-house receptionist's wages*
From Bid to Renewal: Where Your VA Fits
Your VA supports every stage of a commercial cleaning contract.
Bid
Schedules the site walk, gathers the documents the RFP asks for, and assembles your proposal for you to price and sign.
Onboard
Fills out vendor forms, uploads certificates of insurance and W-9s to client portals, and tracks expiration dates.
Run
Checks overnight crew clock-ins, finds coverage for call-outs, and logs property manager requests to the right crew.
Inspect
Organizes inspection checklists and photos, sends reports to clients, and tracks each corrective action until it's closed.
Bill
Sends monthly contract invoices with extra-service and day-porter charges, and follows up on receivables.
Renew
Books regular check-ins with each client and reminds you before contracts come up.
Night Crews, Covered
Most commercial cleaning happens after hours, and call-outs happen at the worst time. Your VA tracks who's on each site, flags missing clock-ins, and works your backup list to fill a shift. Bilingual VAs can text crews in Spanish and update clients in English.
Compliance Paperwork That Doesn't Expire on You
Property managers, medical offices and schools ask for certificates of insurance, W-9s and vendor onboarding forms. Your VA keeps a renewal list and sends updated documents before a client has to ask.
Numbers to Watch Once Your VA Starts
Track these for 30 days before and after your VA starts, so you can see the difference.
- Bids submitted per month
- Bid win rate
- Requests closed within 24 hours
- Uncovered shifts per month
- Days to pay from month-end invoice
A Day With Your Commercial Cleaning Virtual Assistant
Here's what a typical weekday looks like.
- Review overnight crew check-ins and flag sites missing a clock-in
- Log a property manager's request and assign it to tonight's crew
- Schedule two site walks and gather bid documents for a medical office
- Upload a certificate of insurance to a new client's vendor portal
- Find coverage for a cleaner who called out tonight
- Prepare month-end invoices with extra-service charges
Software Your Commercial Cleaning VA Works In
Your VA logs in to the tools you already use.
Commercial Cleaning Virtual Assistant Cost
Simple hourly pricing with no long-term contracts.
| Plan | Rate | What it covers |
|---|---|---|
| General VA | $12/hr | Client requests and crew communication, scheduling and call-out coverage, invoicing reminders and supply orders |
| Professional VA | $14/hr | Bid, RFP and proposal prep, contract billing, bookkeeping and AR, compliance documents, hiring and onboarding |
No recruiting fees, no benefits or equipment costs, and no long-term contracts. *Savings estimate: a full-time General VA (40 hrs/week) costs about $24,960/yr, vs. about $38,002/yr in wages for an in-house receptionist at the BLS median of $18.27/hr (May 2025). That compares wages only, before payroll taxes, benefits, PTO and recruiting.
What Cleaning Company Owners Say
“I have a bilingual Spanish / English VA who has been handling most of my cleaning company's operations.”J Brady, Google review
Commercial Cleaning Virtual Assistant FAQs
How much does a commercial cleaning virtual assistant cost?
Go Hire Virtual commercial cleaning VAs start at $12/hr for client requests, crew scheduling and invoicing, and $14/hr for bids, contract billing, bookkeeping and compliance documents. No recruiting fees and no long-term contracts.
Can a VA help my janitorial company win bids?
Yes. The VA schedules site walks, gathers RFP documents and assembles the proposal. You set the price and sign it.
Can a VA manage night crew scheduling?
Yes. The VA tracks clock-ins and works your backup list when someone calls out.
Can my VA communicate with property managers?
Yes. The VA logs each request, assigns it to a crew and confirms with the property manager when it's done.
Can a VA handle certificates of insurance and vendor forms?
Yes. The VA uploads COIs, W-9s and onboarding forms to client portals and tracks renewal dates.
Do you have bilingual commercial cleaning VAs?
Yes. English and Spanish VAs are available.
Virtual Assistants for Related Trades
See our VAs for other cleaning and facility service companies.
Win More Bids and Keep Every Building.
Book a free 15-minute task audit and get matched with a trained commercial cleaning VA in about a week.
Book Your Free Task AuditCall (801) 649-4899