Bookkeeping and Accounting Virtual Assistants Who Keep Your Books Clean
Stop doing your books at midnight. A Go Hire Virtual bookkeeping and accounting virtual assistant records transactions, reconciles accounts, manages payables and receivables, and prepares monthly reports in QuickBooks, Xero, Wave or FreshBooks, so your books are always ready for you and your CPA. From $12/hr with no long-term contracts.
Book a Free 15-Min Task AuditSee PricingWhat Is a Bookkeeping or Accounting Virtual Assistant?
A bookkeeping or accounting virtual assistant is a remote assistant who handles the day-to-day financial records of your business: recording transactions, reconciling bank and credit card accounts, managing accounts payable and receivable, sending invoices, and preparing monthly profit-and-loss and balance sheet reports. They don't replace your CPA. They keep your books clean so your accountant can focus on taxes and strategy. Go Hire Virtual bookkeeping VAs start at $12/hr.
- Cost$12–$14/hr, no recruiting fees
- Top tasksTransactions, reconciliations, AP/AR, reports
- Time to startShortlist in 48–72 hours
- Your CPAStill handles taxes and strategy
What Your Books Look Like Every Month
A simple rhythm your bookkeeping VA keeps for you.
| When | Your VA handles |
|---|---|
| Daily | Records transactions and categorizes expenses |
| Weekly | Sends invoices, follows up on overdue payments and enters bills |
| Monthly | Reconciles bank and credit card accounts |
| Month-end | Prepares profit-and-loss and balance sheet reports |
| Year-end | Organizes records and documents for your CPA |
What a Bookkeeping and Accounting VA Handles
Your VA works in your accounting software, with the access you grant.
Transaction entry
Records daily income and expenses accurately.
Reconciliations
Reconciles bank and credit card accounts every month.
Accounts payable
Enters bills, tracks due dates and prepares payments for approval.
Accounts receivable
Sends invoices and follows up on overdue balances.
Expense categorization
Keeps your chart of accounts clean and consistent.
Monthly reports
Prepares P&L and balance sheet reports.
Receipts & mileage
Tracks receipts, mileage and tax documents.
Cash-flow flags
Spots trends and flags overdue invoices before they become problems.
CPA prep
Organizes records so year-end goes smoothly.
Virtual Assistants for Accountants and CPA Firms
Accounting and bookkeeping firms use VAs to handle client admin during busy season.
- Client documents requesting and organizing tax documents
- Data entry transaction coding and reconciliations for client books
- Scheduling client meetings and deadline reminders
- Inbox client communication and follow-ups
- Billing invoicing your clients and tracking payments
How We Keep Your Financial Data Secure
You stay in control of your books at all times.
You own your books
Your accounts and data stay in your name and your software.
User-role access
You grant permissions through your software's user roles instead of sharing passwords.
Confidentiality agreements
Every VA signs a confidentiality agreement.
Revoke anytime
You can remove access at any time.
Accounting Software Your VA Works In
No migration needed if you already have a system.
Bookkeeping Virtual Assistant Cost
Simple hourly pricing, sized on your free task audit.
| Plan | Rate | What it covers |
|---|---|---|
| General VA | $12/hr | Data entry, receipt management, invoicing reminders and expense tracking |
| Professional VA | $14/hr | Reconciliations, reporting, AP/AR management and other financial workflows |
No recruiting fees, no benefits or equipment costs, and no long-term contracts required. *Savings estimate: a full-time General VA (40 hrs/week) costs about $24,960/yr, vs. about $38,002/yr in wages for an in-house receptionist at the BLS median of $18.27/hr (May 2025). That compares wages only, before payroll taxes, benefits, PTO and recruiting.
Bookkeeping and Accounting VA FAQs
How much does a bookkeeping virtual assistant cost?
Go Hire Virtual bookkeeping VAs start at $12/hr for data entry and receipt management, and $14/hr for reconciliations, reporting and financial workflows.
Do I still need an accountant or CPA?
Yes. Your VA handles day-to-day records. Your accountant or CPA handles tax filing, strategy and formal financial statements.
What accounting software do your VAs use?
QuickBooks Online, Xero, Wave, FreshBooks and most major platforms. If you already have a system, no migration is needed.
Can an accounting firm hire a virtual assistant?
Yes. Accounting and bookkeeping firms use VAs for client document collection, data entry, scheduling and billing.
How is my financial data kept secure?
You control logins and grant permissions through your software's user roles, VAs sign confidentiality agreements, and you can revoke access at any time.
Related Virtual Assistant Services
Other roles that work well with a bookkeeping VA.
Get Your Books Off Your Plate.
Book a free 15-minute task audit and get a shortlist of pre-vetted bookkeeping VAs in 48–72 hours.
Book Your Free Task AuditCall (801) 649-4899