Landscaping Virtual Assistants Who Keep Crews Routed and Contracts Renewed
A landscaping company runs on a calendar, not a phone. Spring brings a flood of estimate requests, summer is about keeping routes full, fall is cleanups and renewals, and winter is snow. A Go Hire Virtual landscaping VA runs the office side of every season, so you and your crews can stay in the field. From $12/hr with no long-term contracts.
Book a Free 15-Min Task AuditSee PricingWhat Is a Landscaping Virtual Assistant?
A landscaping virtual assistant is a remote, trained office assistant for lawn care and landscaping companies who answers leads, schedules estimates and site visits, manages recurring mowing routes and crew schedules, reschedules after rain, sells seasonal services like aeration and cleanups, manages snow contracts, and runs invoicing and collections. Go Hire Virtual landscaping VAs start at $12/hr.
- Cost$12–$14/hr, no recruiting fees
- Top tasksLead response & estimates, Crew & route scheduling, Rain-delay rescheduling
- Time to startAbout 1 week after a free task audit
- SavingsAbout $13,000/yr vs. an in-house receptionist's wages*
Your VA's Year, Season by Season
Landscaping work changes every few months. So does what your VA handles.
| Season | What your VA handles |
|---|---|
| Spring | Answers the estimate rush from web leads and calls, books site visits, sends proposals, and signs up weekly mowing clients |
| Summer | Builds weekly routes, reschedules after rain and texts customers, and offers aeration, overseeding and mulch to existing clients |
| Fall | Books leaf cleanups, sends next year's service agreements, and sells holiday lighting |
| Winter | Manages snow contracts, logs every service event, and handles storm-day calls and texts |
Rain Days Without the Phone Tag
One storm can push a whole day of routes. Your VA checks the forecast each morning, moves the affected stops in Jobber, LMN or Service Autopilot, and texts every customer the new day. Crews get the updated route before they leave the shop.
Selling More to the Clients You Already Have
Your weekly mowing list is your best sales list.
Aeration & overseeding
Offered to mowing clients at the right time of year, then booked onto the route.
Spring & fall cleanups
Scheduled ahead of the rush so crews stay busy.
Mulch & plantings
Quoted, ordered and delivery-confirmed against the install date.
Holiday lighting
Sold to existing clients in the fall to fill the slow season.
Renewals and Recurring Revenue
Annual service agreements are where landscaping profit lives. Your VA sends renewals before the season ends, follows up on unsigned agreements, and flags clients who might not renew so you can call them yourself.
Numbers to Watch Once Your VA Starts
Track these for 30 days before and after your VA starts, so you can see the difference.
- Estimate response requests answered within one business day
- Close rate on estimates
- Add-ons sold per mowing client
- Renewal rate on service agreements
- Days to pay from invoice to payment
A Day With Your Landscaping Virtual Assistant
Here's what a typical weekday looks like.
- Send crew routes and check the forecast
- Reschedule routes after an overnight storm and text customers
- Book four spring cleanup estimates from web leads
- Send an aeration and overseeding offer to weekly mowing clients
- Confirm a mulch delivery for tomorrow's install
- Send invoices and review requests for completed jobs
Software Your Landscaping VA Works In
Your VA logs in to the tools you already use.
Landscaping Virtual Assistant Cost
Simple hourly pricing. Scale hours up for spring and down for winter.
| Plan | Rate | What it covers |
|---|---|---|
| General VA | $12/hr | Lead answering and estimate booking, crew routes and rain-day changes, invoicing, payment reminders and review requests |
| Professional VA | $14/hr | Contract renewals and snow season management, bookkeeping, accounts receivable, job costing support, seasonal upsell campaigns and social media |
No recruiting fees, no benefits or equipment costs, and no long-term contracts. *Savings estimate: a full-time General VA (40 hrs/week) costs about $24,960/yr, vs. about $38,002/yr in wages for an in-house receptionist at the BLS median of $18.27/hr (May 2025). That compares wages only, before payroll taxes, benefits, PTO and recruiting.
Landscaping Busy-Season Playbook: What Your VA Handles Month by Month
Landscaping runs on the calendar. A virtual assistant helps you win the spring rush, keep routes on track all summer, and lock in next year before the season ends.
- Spring cleanup and estimates. Your VA books estimate visits, sends proposals, follows up until clients sign, and schedules spring cleanups in route order.
- Mowing and maintenance. Your VA reroutes crews after rain days, books irrigation repairs, and handles skip requests and service changes so foremen stay on the mower.
- Fall upsells. Your VA sells aeration, overseeding and leaf cleanup to maintenance clients and schedules the work before the ground freezes.
- Snow and renewals. Your VA takes snow removal calls, confirms plow routes, and sends next-season maintenance agreements so revenue is booked before spring.
If you also run pest or lawn treatment services, see our pest control virtual assistant page, and pool companies can see our pool service VA. Every trade we support is listed on our home services hub.
Landscaping Virtual Assistant FAQs
How much does a landscaping virtual assistant cost?
Go Hire Virtual landscaping VAs start at $12/hr for estimates, routes, invoicing and reviews, and $14/hr for renewals, snow season management, bookkeeping and upsell campaigns. No recruiting fees and no long-term contracts.
Can a VA reschedule routes after rain?
Yes. Your VA moves the affected stops in your software and texts each customer the new day.
Can I use a VA only during snow season?
Yes. Hours can be scaled by season, so you can add hours for spring and snow and cut back in between.
Can my VA order mulch, plants and materials?
Yes. The VA places orders with your suppliers and confirms delivery dates against the install schedule.
Which landscaping software do your VAs use?
Jobber, LMN, Aspire, Service Autopilot, SingleOps and Yardbook, plus QuickBooks for billing.
Do you have bilingual VAs for Spanish-speaking crews?
Yes. English and Spanish VAs are available.
Can a landscaping VA renew maintenance contracts for next season?
Yes. Late in the season, your VA sends renewal agreements, follows up by phone and email, updates pricing as you direct, and logs signed contracts so you know your recurring revenue before spring starts.
Can a landscaping virtual assistant follow up on design and install estimates?
Yes. Your VA tracks every open hardscape, planting and install proposal, follows up on a schedule, answers basic questions from your notes, and books a design meeting or start date once the client is ready.
Can a landscaping VA handle irrigation service calls?
Yes. Your VA books irrigation startups, repairs and winterizations, gathers details like zone count and controller type on the call, and groups appointments by area to save drive time.
Virtual Assistants for Related Trades
Running more than one service line? See our VAs for related outdoor trades.
Keep Crews Routed and Renewals Signed.
Book a free 15-minute task audit and get matched with a trained landscaping VA in about a week.
Book Your Free Task AuditCall (801) 649-4899